Scottish Cottage Rental - Self-Catering Holiday Vacation Rentals  Information for property owners

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Check list for Renters

Check List for Property Owners

Letting your Scottish holiday rental home?


1) PRICES: Make sure that the price is competitive. If the rental is too high it will not attract visitors. Ensure that the prices are kept up to date on your entry on website** this can be done by you whenever you want to online.

2) LOCAL AGENT: If you do not live near the holiday property, you must employ a good local agent who can check your visitors in and out, arrange cleaning, routine repairs and replacements, arrange linen hire or a laundry service and keep an eye on the property when it is not occupied.

The agent should be able to provide a "Welcome Pack" if you want to provide one - bottles of wine for example or more ( tea coffee bread etc) if the visitors are arriving late. You should provide your agent with the visitor's contact details and vice versa so that they can contact the agent if they are delayed or lost.

The agent can of course be a friend or relative living locally, but it should be a business relationship and the agent should be paid.

3) RENTAL AGREEMENT: If you are letting a holiday property in France you must provide a written agreement. In other countries, although it might not be a legal requirement it is advisable so that your terms of rental are clearly agreed.

The document need only be 2/3 pages in length and include the names of the visitors, the dates of the rental. The amount of damage deposit you are going to hold, The rental price, cancellation of rental charges. Additional costs e.g. electricity, linen hire etc.

A clause stating that if a local agent has to meet the visitors at an unsocial hour, then any additional costs paid to the agent will be paid by the renter. If it is a legal requirement in the country concerned that the renter takes out insurance, then add it into the agreement.

4) INVENTORY: It is essential that you have an inventory of the contents that can be checked in with your guests. Either the owner or local agent should politely point out that if the visitors break equipment, if they are glasses for example then they should replace, if it is more serious - bed, window etc, then immediately report it.

5) PROPERTY HANDBOOK: Provide a ring bound folder with some notes about the property - how the hot water system works, where the rubbish should be put, information on local shops, restaurants and attractions etc.

6) INSURANCE: You must make sure that your property is properly covered for holiday lettings. You should advise the insurance company that it is being let for this purpose. In some countries (France for example) the people renting must also take out insurance by law, but you must also be covered. If you are looking for a policy visit our Insurance section.

7) LOCAL REGULATIONS: You should ensure that your property complies with the country regulations for safety issues.

In Britain for example a holiday home must have furniture that complies with the fire & furnishing safety regulations and displays the appropriate safety label. There are also gas and safety regulations in certain countries. If in doubt talk to the local Tourist Office/ local authority office in the area your property is located in.

In France, rental properties with more than 5 bedrooms are legally classified as a small hotel. Hotels are classified as public buildings requiring specific fire protection such as fire doors and officially approved smoke alarms. These regulations are enforced by the Mairie. Although there is no specific legislation for fire safety in in private properties or rental properties with less than five bedrooms in France, in any country the owner must have a duty of care to his/her guests and install basic fire protection such as smoke detectors, fire blankets and fire extinguishers. It is suggested that the emergency services numbers are included in any Property Handbooks.  

8) TAX: It is advisable to consult an Accountant regarding any tax liability from letting out your holiday property. If the property is not the country you normally are resident in then contact an accountant in that country first. Many countries have Tax treaties with other ones, but the issue is very complex and the Tax Authorities do have ways of finding out about properties that are being let out

9) AVAILABILITY: Ensure that the Availability dates are kept up to date on your entry on**

10) PAYMENT OF RENT: Do take great care when accepting rental payments. Some people are able to accept credit card bookings, but for the majority they are dependent on payment by bank transfer or when the guests arrive. 

WARNING - RENTAL SCAMS IN HOLIDAY LETS CLICK HERE FOR DETAILS YOU COULD BE NEXT - Property owners in Scotland have been targetted in 2004 and 2005 - So Take Great Care.

Take great care if someone is making a booking well into the future, the ideal situation is to obtain a booking deposit at the time of booking and the balance two months before they are due to arrive. Stipulate those terms in your rental agreement and also on any printed booking forms.

11) PRE - LETTING CLEANING: -Make sure the property is clean and tidy before the guests arrive. At we have received complaints that the property was dirty and even someone still in there when a guest arrived in the early afternoon. Make arrangements to have the property cleaned thoroughly in between lets and if it stays vacant for a while between a let, have it cleaned before the new guests move in.

12) SWIMMING POOLS: Remember that many countries nowq have specific rules for swimming pools (alarms / fencing in France). Ensure you are properly insured, arrange for a regular maintenance contractor to check it and if it is a Communal pool remember to advise your renter guests that it could be closed for a maintenance project during their stay. There are occasions when they have to be drained or r-tiled and will be out of use for several days)

13)RECORD KEEPING FOR PROPERTY OWNERS: As a property owner ou are required to maintain complete records of all expenses incurred and the income received from your properties. This means that you must hang onto every relevant receipt and keeping details of any personal assets you used for the property business. An example of this would be to note down the details of all journeys you make concerning your property's business, the portion of your home used to process related paperwork and time spent on your computer carry out work for the property.

You should retain all bank statements and all records have to be retained for five years after the tax return filing date. Any receipts regarding property improvements should be kept for six years after the end of the tax year in which the property is sold. If you don't keep tax related records you could face a UK fine of £3,000.

Good luck with your holiday lettings and if you have any further tips for property owners to be added here, please email them to us.

Please note this guide has been compliled from experience and
ScottishCottageRental /jml Property Services takes no responsibility for the accuracy of its content. jml Property Services taks no responsibility for any bookings or dealings between a renter and a property owner.

** is the main web site for advertising holiday home properties nationally and internationally CLICK HERE

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